ACCOUNTING AND DISBURSEMENTS - 16200

The Accounting and Disbursements program operates under the direction of the Controller/Treasurer.  The Program is comprised of accounting and bookkeeping, payroll, accounts payable, treasury management and financial reporting services.

Program services are performed for the Town government, the Mansfield Board of Education, the Region 19 Board of Education, the Eastern Highlands Health District, the Mansfield Discovery Depot Daycare Center and the Mansfield Downtown Partnership.  The Department provides assistance with budget preparation and monitoring for all entities as well as assistance with debt management.

The objective of the Accounting and Disbursements Program is to provide efficient, courteous, professional service to all of the organizations that we deal with.

FY 2008/09 Highlights

• Completed the annual financial audit for the Town of Mansfield, Regional School District No. 19 and Eastern Highlands Health District.
• Prepared the Fiscal Year 2007/08 Comprehensive Annual Financial Report, including implementation of prior year management comment responses.
• Continued treasury management, including effective cash mobilization and investment, payroll direct deposit to all banking institutions, ACH payments, positive pay and debit block for fraud protection, and internal control and audits of cash disbursements.
• Provided the Mansfield Downtown Partnership and the Eastern Highlands Health District with financial monitoring and reporting for all federal and state grants.
• Provided assistance and reporting for the State School Construction grant program for the Mansfield & Region 19 school projects.
• Prepared salary estimates and various financial statements and schedules for the EHHD, Town, Region and Board of Education 09/10 budgets.
• Provided fiscal analysis for the 2008/09 budget in light of projected revenue shortfall.
• Reduced a full-time finance clerk position to part-time, eliminating support in the accounting division.
• Assumed responsibility for Capital Improvements Projects Administration and reporting, previously handled by a Capital Projects Coordinator

FY 2009/10 Major Initiatives

• Continue effective cash management and investment to provide safety, liquidity and income.
• Continue to provide accurate and timely financial reporting for all entities.
• Continue accounting and financial reporting for all open School Construction grants and all other grants received by the various entities.
• Prepare salary estimates, financial statements and schedules for the proposed budgets for all entities for Fiscal Year 2010/11.
• Provide financial monitoring and reporting for the various DOT and Urban Action grants for the Mansfield Downtown Revitalization.
• Continue to meet all Government Accounting Standards Board required accounting and reporting standards.

 FY 2009/10 Budget Highlights

• Provide finance clerk support to the Revenue Collector’s Office.