1	Welcome! Please a seat find around the table and get comfortable. The workshop will start shortly. Oh, and in case you are wondering this is: Audio & Video Conferencing in Mansfield Schools w/ Steve Sokoloski
2	Would someone please volunteer to: Press the button on the phone that says CONF UNIT. In the next menu press the button next to TURN ON, to turn on the saucer. You should get a dial tone. Please dial XXXX (in a real conference you would have the correct information). The operator voice will guide you through the next steps When asked for a bridge number, enter XXXX. When asked for a PIN enter XXXX then # (pound). Record the name - “Southeast Lab Group” then #, and then # to join the conference. Wave at the camera while you listen to the “muzak”, so I know you are ready to have me join as your moderator.
3	Thank you! I will take it from here.
4	Mansfield K8 Voice and Video Conferencing Spring PD Strand 2007 - 2008
5	Housekeeping Make sure you sign in for each session. Bathrooms for women are down the hall in the staff room. Bathrooms for men are the visitors bathroom in the hall. All of the workshop and reference materials will be posted on the web.
6	Why are you here? The are two new technologies available to us in Mansfield and Region 19. Voice Conferencing By Phone – The Mitel Quick Conference System Video and Collaboration Conferencing – The Mitel Your Assistant System
7	Why are you here: To learn how more about how these new technologies work. To be the district “pioneers” in using these new technologies to increase student learning. To be the district “pioneers” in using these technologies to increase teacher productivity.
8	Mitel Quick Conference Allows us to set up a phone conference “bridge”. The simplest way to think of a bridge is a fancy conference call. All participants call into one phone number and the computer connects everyone. Usually one participant is the moderator / organizer.
9	Mitel Your Assistant It allows powerful business grade collaboration and conferencing. You can share documents, applications even the other computer’s desktop. It allows video connection, chat mode, on a private mode or public mode. Voice is delivered through the Quick Conference system.
10	Outcomes: By the end of this strand, the participant will:
11	How? The new systems are part of the Summer 2007 phone upgrades for the Town and Region 19. The new system is based on VOIP – Voice Over Internet Protocal. The phone becomes part of the computer network. The phone traffic travels over the same data network as your computer traffic. VLANs make it possible.
12	VOIP? VLANS? What is all this geekspeak?
13	5 Minutes of Geekspeak: VLANS are a way to isolate and control network traffic. Think of driving to Hartford with no lanes painted on the highway. Everybody can go wherever they want: Now think of driving into Hartford, except everybody in your lane is going to the Civic Center. And your lane is a special HOV lane bound by Jersey barriers. And all the other lanes are bound by Jersey barriers. The road is no wider, but because traffic is isolated, traffic moves faster and is more secure.
14	Our network is divided like this:
15	VOIP Voice-Over-Internet-Protocal. This is what the cable TV companies are selling as phone service. Because we “own” our data network, we can essentially build our own internal phone system with one connection point the greater phone networks, saving $$$$. Town & Region 19 are first step. Eventually (hopefully, as part of the Four School Rennovation) we will all be part of the VOIP system.
16	VOIP & VLANS? (really just one more minute) Because people a whole lot smarter than me, understand VLANS, we can use our Town fiber based computer network to provide a path at each school to the VOIP system at Town Hall. That special black VOIP phone is actually part of the Town phone system. Think of it as just being at the end of a 5 mile extension cable. That phone will dial w/ a 4 digit extension, any phone at Town or EOS. It is as if it is sitting at Town Hall.
17	For Today I want you to leave confident that you can use the phone conferencing system on your own, in your school. As time allows we will give an overview the features of the video conferencing system. Our next meeting, in January, will NOT be held face-to-face, we will use the system.
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19	The Limits – Overall This is a SHARED resource with limited licenses. The K8 Schools can use up to 6 connections, on our own. We can go up to 12 phone connections, and 10 video/collaborations with special reservations and permission from the other folks who share it. To keep from bumping into each other, we have to make reservations. There is an online calendar. For the most part, passwords and sign ins will keep it secure, and private. If you schedule a conference, you will be emailed the passwords and PINs. Nancy Hovorka and Steve Sokoloski, are currently the reservation clerks. Reservations are by made by email.
20	The Limits – Phones It cost us nothing in terms of $$$ and capacity to conference between schools. That is, a VOIP phone on the computer network, does not tie up an outbound school phone line, nor does it tie up an inbound phone line at Town Hall. You are ENCOURAGED to use our in school capacity, at anytime. In each school there are TWO VOIP phones, and one conference saucer. One VOIP phone will be in the computer lab, the other in a conference area, but the conference area phone will “float”. There will be a sign out procedure for the saucer. To use the VOIP phone, it has to be plugged into a specially networked JACK (the jack has to be in the VLAN right lane, remember?) We will be limited to the number of jacks I can set up in any school. Also, the Town Hall has 24 lines coming in. If we run a MAX conference, connecting to the “bridge” with 12 outside calls, we cut the Town Hall phone capacity in half. That type of conference would have to be very carefully scheduled!
21	The Limits – Video/Collaboration It is Internet based. Currently, the computer that hosts it cannot be reached from outside the school network. That will happen soon. Being restricted to internal use may be a good thing as we learn! Best with Internet Explorer 7 and a screen of 1024X768. It requires a one time download of an “active X control” to your computer. You need to have administrator privileges on your local computer to have it install correctly. We only have a license for 10 connections.
22	The Possibilities - Phone No more driving to before school, after school, lunch time, district meetings. Just call into the bridge. Three way parent conversations (anytime even at night, or early morning, or lunch). Bringing in an expert to the classroom by phone! Talking to another class in another district school, another school in the state, or in the world.
23	The Possibilities - Video Meetings again, but with a shared agenda, or shared applications. Lunch time software demo’s. Bringing in an expert to the classroom by video. Talking to another class in another district school, another school in the state, or in the world.
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